Under administrative direction, plans, organizes, manages, and provides direction and oversight for all functions and activities of the Virgin Islands Housing Authority’s (VIHA) Modernization department. Responsible for developing and monitoring the Capital Fund Program’s (CFP) modernization activities in the interest of the Agency. Responsible for contract and project management and ensures compliance with contract documents and specifications. The duties listed below illustrate the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.
Essential Duties and Responsibilities
- Assists the Executive Director in the oversight of short term and long-range planning for demolition, physical improvements, new/existing modernization, and capital improvement projects.
- Oversees the maintenance of accurate project files, the application of the Davis-Bacon Wage Rate regulations and other relevant wage requirements, and the preparation of project-related budgets, while ensuring compliance with federal, state, and local residential building requirements.
- Performs research to identify resources and collects required data for the application of funds. Administers the Capital Fund Program.
- Oversees financial reporting for each funding source, ensuring timely generation and distribution of annual reports.
- Identifies scope of work and prepares detailed cost estimates, cost evaluations, project options, and maintains cost database. Monitors contract-funding analysis and expenditures with reference to the adopted Agency budget and prepares quality assurance plan.
- Develops the Request for Proposal and Qualifications (RFP/Q) stipulating Scope of Work, Requirements, and Evaluation Criteria for architects and/or engineering firms (re: construction, mechanical, electrical, security, and life safety systems, etc.) and serves on interview committees for consultant evaluations, ranking, and selection.
- Conducts pre-bid, bid openings, and pre-construction meetings. Prepares bid analysis and contract award recommendations. Prepares contract for firms to whom contract is awarded in accordance with Agency procurement procedures.
- Ensures that all bid/quote documents include current information and requirements for Minority Business Enterprise (MBE), and Section 3 as needed.
- Works with architects, engineers, and consultants during the preparation of assessment reports, schematic designs, design development, and construction bidding documents to ensure achievement of Agency project objectives and document accuracy and completeness. Reviews reports, studies, and bid documents to ensure conformity to Agency criteria and HUD requirements as appropriate.
- Supervises architects/engineers/consultants and capital improvement staff for compliance with contract requirements. Responsible for monitoring work performed, quality assurance, quality control, project tracking, and notification of contractors in writing of construction deficiencies. Negotiates claims and disputes.
- Reviews and approves pay requests, invoices, and change orders.
- Tracks and controls construction schedules and associated costs to achieve completion of the projects within time and monies allocated.
- Responsible for the preparation, presentation, implementation, and follow up of the improvement and upgrade activities necessary for keeping Agency properties/inventory physical integrity viable at all times.
- Conducts site visits to all communities to ascertain conditions of physical structures and to detect deficiencies and troubleshoot solutions.
- Coordinates and communicates Agency goals regarding MBE and Section 3 programs. Develops and maintains MBE and Section 3 database.
- May work with IT Department to post appropriate updates and maintenance of Agency’s annual construction and procurement plan.
- Responsible for update of departmental operating procedures in construction management and contract administration.
- Qualifies and establishes a network of reliable general and sub-contractors. May conduct procurement affairs, introducing and facilitating communications among general contractors and other business concerns, and presenting Agency annual construction and procurement needs, Agency goals, objectives, and procedures.
- Oversees the recruitment, selection, employment, training, direction, supervision, utilization, evaluation, discipline, and termination of subordinate staff.
- Routinely and comprehensively informs the Executive Director of operations, business, and finance issues and problems facing the project. Prepares full, accurate, timely, and comprehensive reports on subjects requested by the Executive Director as required.
- Ensures ongoing compliance with the licensing, Agency agreements, permit conditions, contracts with third parties, local, state, and federal laws and/or codes governing the project.
- Accountable for consistent adherence to strong Agency standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets.
- Undertakes and performs other work-related duties and special projects as assigned by the Executive Director, including research, evaluation, analysis reporting, recommendation, problem resolution, internal and external communications, etc.
Knowledge and Skills
- Thorough knowledge of construction principles, methods procedures, and materials.
- Thorough knowledge of specification writing, bidding procedures, cost of labor and materials for construction.
- Thorough knowledge of applicable Housing Agency operating policies, procedures, HUD regulations, and federal, state, and local housing construction, modernization, and rehabilitation ordinances.
- Ability to prepare and analyze appropriate cost estimates for construction budgets.
- Thorough knowledge of purchasing regulations as they relate to HUD, state law, and the Agency’s procurement policies.
- Working knowledge of Equal Employment Opportunity (EEO) law, Americans with Disabilities Act (ADA), and Section 3 requirements.
- Ability to detect defects and faults in construction and to assess compliance with established standards.
- Ability to read and interpret blueprints/shop drawings.
- Ability to interpret regulations and standards, grants, and contracts for compliance with relevant requirements and Agency standards.
- Thorough knowledge of the relationship of the Agency to other federal, state, and local jurisdictions and their abilities to provide funds or other support to the Agency.
- Must be able to establish and maintain effective working relationships with subordinates, co-workers, and persons outside the Agency.
- Ability to plan, direct, and supervise the work of others, to delegate responsibility and authority, and to hold subordinates accountable for tasks assigned.
- Ability to present information in a clear, organized, and convincing manner.
- Ability to accurately and completely document in writing appropriate events and activities.
- Ability to read and comprehend complex material.
- Ability to prepare clear and concise narrative and statistical reports and deal effectively with situations requiring tact and diplomacy, yet firmness.
- Ability to operate appropriate Agency computer equipment and software packages.
Education and Experience
- Graduation from an accredited four-year college or university with major coursework in Engineering, Architecture, Building Construction, Building Construction Management, or closely related field.
- Master’s Degree preferred.
- Five years of progressively responsible construction management experience (multi-story education and experience preferred) with proven ability to manage major development/capital improvement projects.
- A combination of experience and formal education may fulfill this requirement.
- Possession of, or ability to obtain, a valid U. S. Virgin Islands driver’s license by time of appointment and ability to meet the driving record requirements for coverage under agency’s auto liability policy.