The Business Administrator supervises and coordinates the administrative functions of all the departments of the City government as determined by order of the Mayor. The Business Administrator assists the Mayor in the preparation of the budget, administers a centralized purchasing system for all the departments of the City government, establishes and supervises standard personnel policies and practices and installs, maintains, and directs throughout the departments a system of work programs and where practicable, quarterly allotments in connection with the operation of the budget, and conducts and processes all disbursements by the City. The Business Administrator serves as the Chief Administrative Officer for the City and will supervise the Bureau of Information Technology, Bureau of Finance, Bureau of Parking, Office of Human Resources, Office of Grants and Special Projects and White Rose Community Television. The Business Administrator is responsible for the fiscal and administrative functions of the City. The successful candidate shall be well versed in municipal budgeting, accounting, and financial systems, and more specifically, familiar with (1) the Mayor Council Form of Government and (2) the Commonwealth of Pennsylvania Third Class City Code.
- Assist the Mayor in the preparation of the budget, administer a centralized purchasing system for all the departments of the City government, establish and supervise standard personnel policies and practices and install, maintain and direct oversight of all city departmental expenditures to ensure compliance with budgeted expenditures, including necessary adjustments needed to achieve a balance of revenues and expenditures for all city funds.
- Supervise processing of all disbursements by the City.
- Serve on pension boards as now existing under present ordinances and attached to and function within the Department of Business Administration. Participation, as required, in a wide variety of City Boards and Authorities, including, but limited to the General Authority, and the Redevelopment Authority.
- Other duties as assigned by the Mayor.
Knowledge, Skills and Abilities
- Work requires managing and monitoring work performance of a department including evaluating program/work objectives and effectiveness, establishing broad organizational goals and realigning work and staffing assignments for the department.
Human Collaboration Skills
- Final decisions regarding policy development and implementation are made and/or recommended. Interaction with others outside the organization requires exercising participative management skills that support team efforts and quality processes. Possess community leadership skills and participate in community board and agencies.
Freedom to Act
- The employee normally performs the duty assignments within broad parameters defined by general organizational requirements and accepted practices. End results determine effectiveness of job performance.
- Work requires advanced skills and knowledge in approaches and systems, which affect the design and implementation of major programs and/or processes organization wide. Independent judgment and decision-making abilities are necessary to apply technical skills effectively.
- This job title has responsibility for final approval of budgetary recommendations. Monitors progress toward fiscal objectives and adjusts plans as necessary to reach them.
- Advanced; ability to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents.
- Advanced; to apply mathematical concepts and financial theory to real world financial challenges facing City of York.
- Advanced; ability to write editorials, journals, speeches, manuals, or critiques.
- Bachelor’s degree in Business Administration, Public Administration or related field of study is required.
- Master of Public Administration or Master of Business Administration is preferred.
- Ten (10) or more years.
- Experience should include municipal finance (financial analysis) or equivalent, thorough understanding of calculations used by rating agencies, auditors, actuaries and other providers of financial professional services employee/labor relations, risk management; and general oversight of information technology systems.
- Must have at least five (5) years’ experience in a similar situated position.
Certification & Other Requirements
- Class C Driver’s License issued by the Commonwealth of Pennsylvania required.
- Senior Professional of Human Resources
- Certified Labor Relations Professional
- Certified Public Accountant
- Certified Public Finance Officer
Employee in this position must comply with Article 121 “Administration Generally”, of the Codified Ordinances of The City of York, Pennsylvania, Section 121.03 Department Heads Subsection (b), which states, “A department head need not reside within the City at the time an appointment by the Mayor, but shall within 120 days following his appointment, become a resident of the City and during the tenure of office shall reside in the City.